Member Benefit Information

Full-Time Employee

Part-Time Employee

College Assistant

NYPL Employee

Cultural Institution Employee

Former Employee

TITLES COVERED

04802 CUNY OFFICE ASSISTANT DC 37, LOCAL 384

04803 CUNY SECRETARIAL ASSISTANT DC 37, LOCAL 384

04804 CUNY ADMINISTRATIVE ASSISTANT DC 37, LOCAL 384

04805 COLLEGE PRINT SHOP ASSISTANT DC 37, LOCAL 384

04806 COLLEGE PRINT SHOP ASSOCIATE DC 37, LOCAL 384

04807 COLLEGE PRINT SHOP COORDINATOR DC 37, LOCAL 384

04921 MAIL/MESSAGE SERVICES WORKER DC37, LOCAL 384

EOC OFFICE ASSISTANT DC 37, LOCAL 384

EOC ADMINISTRATIVE ASSISTANT DC 37, LOCAL 384

HOURS OF WORK

The normal work week for full time employees is 35 hours per week for five consecutive days with two days off. Although your work schedule may be changed on a permanent basis, at no time can your hours of work be changed to avoid payment of overtime, i.e. during registration periods.

SHORTENED SUMMER SCHEDULE

During the period between the end of the summer session and fall registration, the college may choose to close on Fridays thereby shortening the 35 hour work week from 5 days to 4 days.

This is accomplished by rescheduling the normal hours of work. The personnel office will issue special summer work schedules to each employee.

SHORTENED SUMMER WORK DAYS

The shortened work day shall apply following each Colleges Spring Commencement to September First for employees who work in non-air conditioned facilities.

EARLY DISMISSAL DUE TO HEAT NON-AIR CONDITIONED FACILITIES

From the first Monday after the last scheduled commencement in the University through Labor Day, (except during registration or examination days), when the temperature as reported by the New York Telephone Company

Weather Information is 92 degrees or higher at 2:00 p.m., employees who cannot be accommodated in air conditioned offices will be released from work, without charge to leave, at 3:00 p.m.

AIR CONDITIONED FACILITIES (EQUIPMENT FAILURE)

From the first Monday after the last scheduled commencement in the university through Labor Day (except during registration or examination days). When there is a break down in the air conditioning equipment and the temperature as reported by the New York Telephone Company Weather or Information is 92 degrees or higher at 2:00 p.m., employees who cannot be accommodated in air conditioned offices will be released from work without charge two hours earlier than the normal (air-conditioned) dismissal time, but no earlier than 3:00 p.m.

A college may delay implementation of these provisions for 24 hours in order to attempt necessary repairs.

TIMEKEEPING

The University Personnel Office issues guidelines to the Personnel Offices of the various units of the City University for employees regarding timekeeping regulations.

Staff members are required to record their time according to the regulations and policy stipulated by the Personnel Office at each Campus. Time schedules are issued by the supervisor with the approval of the Personnel Officer who is also consulted regarding any future changes in the work schedule.

You are required to arrive at the work location promptly and depart after your scheduled work hours. If there is a sign in procedure located in a specific area on Campus, you should arrive early enough to sign-in and be at your work location on time.

Employee's should always keep copies of their time records.

LATENESS

Should an emergency occur that results in an absence or lateness, you must telephone your immediate Supervisor. If you cannot reach your Supervisor, call your Personnel Office.

You should note the name of the person you reported your emergency to and the time.

If you anticipate a late arrival, you must discuss this with your Supervisor.

Should you find that personal problems are causing you to be excessively late or absent, it is important that you contact your Shop Steward and arrange to discuss your situation with your Supervisor and Personnel Director.

Excessive absence and lateness are causes for termination. Please review the lateness penalty schedule.

EMERGENCY CLOSINGS

Emergency closings are defined as the cancellation of classes and/or closing of the College Campus due to weather, transportation or other emergencies.

The decision to close is made at the individual campus by the President or his/her designee. Therefore it is possible that one campus may be open while another is closed.

You must call your Campus to verify its closing

RADIO ALERTS

The central administration of CUNY releases, the information which identifies the AM and FM stations which will broadcast all the closings. Your Personnel Office will have these listings for your information. In the event that it is necessary to suspend classes, or close the College, an announcement to this effect will be made on the radio stations designated.

LUNCH TIME

The normal lunch hour during the academic year is one hour which is usually taken between 12:00 noon to 1:00 p.m. and 1:00 p.m. to 2:00 p.m., except during the shortened summer schedule when other rules apply.An employee may not work more than five consecutive hours without taking a lunch break. The lunch hour may not be reduced to make up for lateness, nor may it be used to leave earlier than the normal work schedule stipulates.College courses may be taken during the lunch hour between the hours of II:00 a.m. and 2:15 p.m. However, if the course exceeds one hour, the extra time taken will be charged to the members' annual leave bank.

COFFEE BREAK

As scheduled by the supervisor, a rest period of 15 minutes per day (coffee break) shall be maintained for employees if the workload permits. It is to be understood that failure to avail one self of the rest period does not permit the employee to leave earlier, add such time to annual leave or make up for lateness.

OVERTIME

Ordered involuntary overtime is defined as time which the employee is directed in writing to work. Authorized voluntary overtime is defined as overtime the employee is free to accept or decline. Overtime must be authorized in writing by a College Official who is delegated such authority.

OVERTIME COMPENSATION

Ordered involuntary overtime work between 35 and 40 hours shall be compensated in cash at straight time. Ordered involuntary overtime over 40 hours shall be given in cash at time and one half. Upon mutual agreement of the employee and the designee of the College President, compensatory time off in lieu of cash can be granted.

Authorized voluntary overtime in excess of the employee's normal work week shall be compensated in time off at the rate of straight time. No credit shall be given for unauthorized overtime.

Meal allowances is provided only when overtime is not paid in cash.

At no time shall there be a rescheduling of days off or hours of work to avoid the payment of overtime.

GRIEVANCES

The contract establishes guidelines for grievances.
Members of Local 384 can avail themselves of the grievance mechanism when violations or disputes over the application or interpretation of the collective bargaining agreement (contract) occurs.

If the employee thinks a matter is grievable or his rights have been violated, the Shop Steward should be consulted. It is possible that many disputes can be settled through dialogue and such a procedure should be explored.

However, should a grievance be filed and reaches the final stage known as arbitration, you will be represented by an attorney from the D.C. 37 Legal Staff.

In any case, Local 384 members have a right to and will be represented by a union representative when a grievance is filed at any form of hearing whether or not charges have been made against the member by the College Administration.

The Shop Steward will keep the Local President informed of all disputes.

PERSONAL RIGHTS

The evaluator is obligated to discuss the evaluation with each employee who has received a less than average rating. An employee has the right to attach a rebuttal to his/her evaluation. The word "under protest" and "rebuttal attached" should be written under the employee's signature. In any case, you must sign your evaluation indicating that you have read it. All reports must be read and signed by the evaluator before you sign.

Evaluations play an important role in determining future promotions, etc. Please consult with your Shop Steward should you have any problems regarding an evaluation.

YOUR PERSONNEL FOLDER

The College maintains a personnel record of every employee. You have the right to examine your folder once each year and when an action is taken against you.

The viewing must be by appointment with your Personnel Office in the presence of a designee of the College. You may request the presence of your Shop Steward.

You may make copies of materials in your folder, write rebuttals or explanations, and attach them to documents in your file.

Your folder should not contain adverse materials of which you did not receive a copy or have not initialed.

MAINTAINING YOUR OWN RECORDS

Every employee should keep duplicates of all documents pertaining to his/her work records, i.e. time records, payroll stubs, pension and medical records, memorandums, evaluations, etc.

This material should be maintained throughout employment.

TIME AND LEAVE

In order to protect your Health Insurance and secure the proper leave, it is extremely important to check with your Personnel Office about the proper procedure to follow if you will need to be off work for an extended period of time. All leaves must be in keeping with the policies of the College and CUNY Civil Service Regulations;

LEAVE WITH PAY

Provisions are made for absence with pay for death in the immediate family, jury duty, court attendance under subpoena or court order and for attendance at a New York City or State Civil Service CUNY Examination, providing you are not a part of the court action

LEAVE WITHOUT PAY

Leaves of absence without pay are possible in certain circumstances. Such absences may affect the continuity of employment. Consult with your Supervisor and Personnel Office on how to obtain such a leave after you have notified your Shop Steward.

CHILD CARE LEAVE (MATERNITY LEAVE)

A child care leave of absence without pay will be granted to an employee (male or female) who becomes a parent of a child up to four years of age either by birth or adoption for a period of no more than 48 months.

This allowance is limited to one instance only. All other child care leaves are limited to a 36 month maximum. Consult the contract for further details.

You must arrange with your Personnel Officer the dates and length of your leave.

SICK LEAVE

Covers you if you become ill and are unable to report for work.
(See accrued leave schedule) Absences due to illness may require a doctor's note upon return.

ANNUAL LEAVE

Covers vacation, personal business and religious holy days
(see accrued leave schedule ).

LEAVE ACCRUAL ANNUAL LEAVE

Prior to July 1, 1985 and on completion of:

  • 0- 7 years = 20 days per year

  • 7 -14 years = 25 days per year

  • 15th year = 27 days per year

After July 1, 1985 and on completion of:

  • 1st year = 15 days per year

  • 5th year = 20 days per year

  • 8th year = 25 days per year

  • 15th year = 27 days per year

SICK LEAVE

1 day per month

TRANSFER POLICIES

There is a procedure by which a full-time permanent employee may request a transfer from one college campus to another. An employee must have served at least two years at his or her college after appointment from a list, or after a voluntary transfer, or at least one year after a promotion.

It is possible to request a job re-assignment on your campus.

An employee who wishes to request an intra or inter college transfer, should discuss the possibilities, requirements and procedures with the Personnel Director.

It is always appropriate to discuss the matter with your Shop Steward first.

JOB REASSIGNMENTS

The College Administration is permitted to reassign an employee providing the assignment is within the job specifications of the employee's job title.

JOB VACANCIES

Job vacancies must be posted by the College for a period of 10 days. During this period, qualifying employees may apply for an interview. The College's choice of candidate is final.

If you become aware of a vacancy that has not been posted, contact your Shop Steward immediately.

PROVISIONAL EMPLOYMENT

A provisional is an employee who has been appointed to a competitive class position without having taken a competitive examination; therefore a provisional employee has no permanent status in title, and may not avail himself/herself of the grievance procedure.

However, as of January 1991, provisionals who have served the same college of the City University of New York continuously for two years, are covered by a limited contractual due process procedure. Consult your Shop Steward or call Union Headquarters should you need assistance.

WEINGARTEN RIGHTS

You have the right to demand the presence of a union representative whenever an agent of management summons you to an investigation which you REASONABLY BELIEVE could result in disciplinary action against you.

If you are denied the opportunity to have a union representative present, any information obtained will be excluded from any later disciplinary hearing.

But, you must demand the presence of a union representative.

JOINING THE PENSION SYSTEM

Provisional employees may elect to join the New York City Employees' Retirement System, pay F.I.C.A. (social security) or join a Tax Deferred Annuity Plan. Payments for all of the above are made through payroll deductions.

Before making a decision, you should consult with either the campus benefits officer or the D.C. 37 Pension Department at 212-815-1200.

EDUCATION-CUNY

The Local 384 Contractual Agreement with CUNY provides free tuition for its members. Through the CUNY program a member can earn an A.A, A.A.S., B.A., B.S, M.A., M.S. and Ph.D degrees following the rules stipulated.

An employee under certain conditions may choose to take a course during the lunch hour. However, courses may not be taken during the scheduled hours of work.

The College is not obligated to manipulate hours of work to accommodate class schedules. Members have to pay a consolidated fee at the unit where they register for courses.

Once a course has been satisfactorily completed, provisions may be made for reimbursement, to the member, for the fee by the District Council 37 Education Department. Call the District Council 37 Education Department for appropriate filing and reimbursement applications.

Any member interested in taking CUNY courses should consult with his/her Personnel Department and Registrar's Office regarding the procedure to follow.

TEST PREPARATION

Local 384 provides test preparation for promotional examinations. This benefit is also extended to provisional employees who wish to take the entrance examination Title I, Level I. You will be notified by your Shop Steward and the Personnel Office on how to obtain an examination application.

PENSION PLAN

Please note that in almost all cases, your date of membership in the retire- ment system is determined by your application for membership which may not necessarily be the date of employment.

All administrative and custodial staff employees are eligible to join the New York City Employees' Retirement System. You may join the system immediately. You are required to join within six months of your date of appointment to Civil Service. Until you join the Retirement System, Social Security is not deducted.

When you file your application, deductions from your salary checks will be made effective as of the date of your certificate issued by the New York City Employees' Retirement System.

If you have any questions on retirement, please contact the College Personnel Department, the District Counci137 Pension Department at 212-815-1200, or the New York City Employees' Retirement System directly.

RETIREMENT PLAN

All administrative and custodial staff employees are eligible to join the New York City Employee's Retirement System. You may join the system immediately. You are required to join within six months of your date of appointment to Civil Service. Until you join the Retirement system, social security is not deducted.

When you file your application, deductions from your salary checks will be made effective as of the date of your certificate issued by the New York City Employee's Retirement System. If you have any questions on retirement, please contact the College Personnel Department or District Counci137 Pension Department at 212-815-1200.

WORKMEN'S COMPENSATION BENEFITS

Workmen's Compensation is the payment of weekly cash benefits and the reimbursement for necessary medical care to a covered worker who is disabled because of accidental injury or occupational disease incurred in the course of employment and, in the case of death resulting from such injury or disease.

In order to administer the provisions of the regulations, it is necessary that any injury sustained by an employee be reported immediately to the Shop Steward and Personnel Office. Unless there is an official and timely record of an injury or an accident, the claim may be contested by the City of New York.

DISTRICT COUNCIL 37 RETIREES' ASSOCIATION

When you decide to retire, you may wish to join the Retirees Association of District Council 37 in order to participate in all the programs offered, and to keep up to date with matters relevant to retirees. There is a nominal yearly dues for membership.

The Retirees' Association of District Council 37 is involved in securing and maintaining benefits for retirees, most frequently via state and federal legislature.

The Retirees' Association of District Council 37 support an extensive Retirees Education and Social programs which are free. Members for example may attend the College of New Rochelle without charge. For detailed information please call 212-815-1781.

HOLIDAYS

  • Independence Day

  • Labor Day

  • Columbus Day

  • Thanksgiving Holiday (Thursday and Friday)

  • Christmas Holiday (December 24th and 25th)

  • New Year's Holiday (December 31st and January 1st)

  • Martin Luther King, Jr.'s Birthday

  • Lincoln's Birthday

  • President's Day (Washington's Birthday)

  • Memorial Day

    • There are an additional 4 unscheduled days totaling 17 Holidays.

A Holiday Schedule including the number of "unscheduled holidays" for the year will be supplied by your Personnel Office. The use of unscheduled Holidays is to be arranged in advance with your Supervisor.

They must be taken during the annual year period, September 1st to August 31st.

FREE TAX PREPARATION FOR DC 37 MEMBERS

Learn more about free tax preparation for DC 37 members at centers in the Bronx, Brooklyn, Manhattan and Queens.

HOW TO OBTAIN HEALTH AND SECURITY PLAN BENEFITS

(ELIGIBILITY BEGINS THE 1ST OF THE MONTH FOLLOWING 90 DAYS OF EMPLOYMENT)

Many invaluable gains in health related areas have been attained through diligent negotiations. Seeking improved health plan benefits for members of District Council 37 and their families is an ongoing process of top priority.

You must complete a Health and Security Plan Enrollment Card to be eligible for benefits. Be sure to notify the Plan if the size of your family has changed (i.e. marriage, birth, adoption, death, divorce or separation). You do so by filling out a change of status form and providing the proper papers (birth,
marriage, death certificates, etc ).

Proof of schooling is required each semester, to maintain benefits for dependents between age 19 and 23. Remember to notify the Plan of any change of address.

Should you have any questions about your Plan Benefits or dependents coverage, feel free to contact the Health and Security Inquiry Unit at 212-815-1234 and be sure to read your Full Time Employee Benefits Booklet which is mailed to you. The Booklet contains specific eligibility criteria, benefit limitations and exceptions.

Health and Pension Counseling, Second Surgical Consultation and Social Service Crisis Intervention services (PSU) are also available to eligible employees and their covered dependents

OSHA

The Occupational Safety and Health Act, a federal document, was established to set limits to maintain a healthy and safe working environment.

Additionally, the New York State Public Employee Safety and Health Act, The New York City Building Code and your Union, District Council 37, assist in the enforcement process to maintain the standards established by OSHA.

District Council 37 has a trained safety staff to improve conditions on your job. Among other things the Union has equipment which can monitor whether your office is being adequately ventilated or test for the presence of specific contaminants.

As a Union member, you have rights, and Local 384 is prepared to assist you in targeting any OSHA problem.

If you feel you are working in a situation whereby your health is endangered by toxic chemicals, asbestos, poor ventilation, insufficient lighting, noise, poor furnishings, overcrowding or symptoms due to poorly designed VDT machines, it is important that you contact your Shop Steward immediately.

Your Shop Steward is trained to work with management concerning health and safety conditions and how to use the grievance procedure if there is a contract violation.For more information concerning your health and safety, call District Council 37 Safety and Health Unit at 212-766-1562 .

DISTRICT COUNCIL 37 EDUCATION FUND

The programs and services of the District Council 37 Education Fund are numerous, and can be divided into several broad categories which include basic skills, career development/skill enhancement programs, safety and health, tuition reimbursement and support services.

Members from various locals participate throughout the year in courses ranging from single section classes meeting for a few sessions to mammoth test preparation classes offered to thousands in many locations throughout the City.

The contractual agreement with CUNY provides free tuition for all Local 384 members. New employees have to wait a specific period of time depending on their title before applying for a tuition waiver. Members will be required to pay consolidated fees (i.e., registration fees, activity fees, etc.).

These fees may be reimbursed in keeping with the District Council 37 Education Fund tuition reimbursement guidelines. Tuition waivers can be obtained from the Personnel Office at the College in which you are employed.

MELS ELIGIBILITY

This is a program of legal services for workers represented by District Council 37 of the American Federation of State, County and Municipal Employees and its retirees.

MELS lawyers are licensed to practice law in the State of New York, or in the State of Florida. They work full time for the plan, and are not permitted to have an outside law practice. You and your covered dependents are eligible for MELS if District Council 37 represents you in your job.

The Municipal Employees Legal Service (MELS) provides legal information and services such as Landlord- Tenant relations and rights, house closings, family matters (divorce proceedings and custody hearings), bankruptcy and problems with administrative agencies (SSI or Food Stamps). There is a Consumer's Unit handling referrals concerning products and services.

General Information: 815-1800 Appointments: 815-1111 Criminal proceedings and motor vehicular matters will not be handled by this service.

District Council 37 Help Our Own Fund

There are many times in our lives that a financial, emotional or medical crisis occurs. There is a special Help Our Own Fund that members can avail themselves that may cover a particular need. The District Council 37 Help Our Own Fund is supported by the District Council 37 membership by a contribution of a portion of your union dues.

In an emergency, you can contact the President of Local 384 directly to establish your eligibility to receive immediate financial aid. You may also contact the Help Our Own Fund directly.

You may be required to repay the initial outlay when the problem has been resolved depending on the individual circumstances of each case.

UNION CREDIT CARD

The AFSCME MasterCard has one of the lowest interest rates around -five percent above the prime lending rate. There is no annual fee, but interest is charged from the date of each transaction, even if you payoff your balance immediately.

To obtain an application form, active employees should call their DC 37 Division (212-815-1040) retirees should call the Retirees' Association at 212- 815-1781.

The card is issued by the Bank of New York. If you apply for a card and there is no response within four weeks, call the bank toll free at 1-800-942-1977. Written questions can be sent to Union Privilege MasterCard Program, Bank of New York (Delaware), P.O. Box 6992, Newark, Del. 19714.